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Systems
Bill Tracking System:
Parliament
Budget
Preparation and Implementation System: Oversight agencies
Conduct Card System:
Oversight Agencies
Document Archiving System:
Parliament
Document Tracking System:
Municipalities, Governorates,MOIM
Electronic Voting and Sound System:
Parliament
Legal Reference Database: Parliament
Municipal Accounting System: Municipalities
Municipal Budget System: Municipalities
Municipal Geographic Information
System: Municipalities
Municipal Revenue System: Municipalities
National Budget and Analysis System: Parliament
Personnel Management System: All government sectors
Pre-Auditing System: Oversight Agencies
Union Financial System: Municipal Unions
The Bill Tracking System was
developed to enhance the legislative capabilities of Parliament by enabling MPs
to review amendments to proposed laws submitted by the cabinet
or Members of Parliament to be studied and debated in the appropriate
committees within the Parliament. In addition to providing MPs with the capacity to review
legislative recommendations, it also allows different committee versions of
proposed laws to be aligned prior to being considered in a full session of
Parliament.
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The Budget Preparation and Implementation
System installed at the Central Inspection Board and the Court of Audit
is used to prepare the budget, and in all phases of implementing the budget,
from allocation to obligation to authorization to disbursement and clearance of
funds. The agencies are able as well to follow up on payments issued by the
Ministry of Finance utilizing the system.
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The Document Archiving System provides
a centralized database of Parliament’s archives
(newspaper articles, speeches,
letter, minutes from conferences, etc.)
that can be easily accessed. Documents
can be located according to a main topic or a subtopic, and all relevant
bibliographic information is included. More than 13,000 documents have been
scanned and classified to date with hundreds more to be entered into the system
in the future.
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The Document Tracking System was
developed for municipalities, governorates, and the Ministry of Interior and
Municipalities to address the need for both better administrative practices and
the standardization of procedures with respect to applications and citizen
transactions. Three versions of the system were developed. The municipal
version enables different types of applications and the necessary supporting
documents to be detailed, transactions to be registered and tracked internally,
and receipts with expected completion date to be issued. In addition, citizens
can track the status of a municipal application online using a designated user
name and password, and send complaint forms automatically from some municipal
websites. The governorate version of the system was developed to facilitate
their administrative work, in particular that related to their role as liaisons
between municipalities and central government. A similar version, developed for
the Ministry, allows the minister’s decisions and orders and all related
communication to be edited and automatically archived. Administrative and
statistical reports can be generated, and citizen complaints made at the
different departments to be reviewed utilizing the system.
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The Conduct Card System was developed
for the Central Inspection Board (CIB), the primary institution responsible for
the disciplinary oversight of civil servants. The system enables all decisions
to be tracked within the Personnel Management System and is linked to the Civil
Service Board allowing updated information to be automatically aligned between
the two agencies. The CIB can now manage internal data regarding employee
conduct, as well related information from other sources such as the Civil
Service Board, the Court of Audit, the Central Disciplinary Board, and the
Judiciary Court. Information related to active as well as archived cases is now
easily accessed by inspectors.
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The Electronic Voting and Sound System was
designed to overcome the lack of openness in the voting and vote-recording
processes of Parliament. Results can now be displayed on a wall in a location
visible to all, including the public and the media, increasing openness and
enhancing public awareness of the voting process.
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The Legal Reference Database is one of the
important tools provided to the Lebanese Parliament and other institutions. The
database contains all laws, decrees, and government decisions since 1920. In
order to enact new legislation in Lebanon, all related laws, amendments, or
modifications previously passed must be amended, modified, or nullified. All
MPs and parliamentary committee staff members now have access to this
comprehensive database, dramatically reducing the time required to research and
compile laws related to a particular bill under consideration.
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The
Municipal Accounting System (MAS) was developed for
municipalities under the financial jurisdiction of the Court
of Audit (COA). It includes a general ledger of accounts and
allows municipalities to manage all financial and accounting
transactions and automatically generate reports as required
by the COA. Data is electronically exchanged between the MAS
and both the Municipal Budget System (MBS) and the Municipal
Revenue System (MRS). In addition, the system can be
utilized to manage cash flow and balance bank statements and
other treasury accounts. Prior to development and
implementation of the MAS manual records were maintained,
many accounts and transactions were not properly documented
with comprehensive information for planning and reporting
purposes unavailable.
The Municipal Budget System
(MBS) is designed
to organize and automate the budget preparation and execution processes and
phases from allocation to obligation to authorization to disbursement. It
allows municipalities to manage budget advances, and to maintain information
related to contractors and suppliers. The application can be used to generate
budget scenarios, expenditure analyses, and comparative and statistical
reports. Two budget systems have been developed according to the applicable
accounting laws: the system for municipalities subject to Decree 5595 and that
for municipalities subject to the General Accounting Law
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The
Municipal Geographic Information System (MGIS)
system
dramatically increases the accuracy of information utilized in municipal
operations and planning. Utilizing computerized mapping of more than seventy
layers of physical, financial, and personal data and electronically linked to
administrative and financial databases, the system provides a wealth of
information that will be used in the planning, inspection, audit, assessment,
and collection processes. The MGIS is a powerful tool that can be used by
municipal councils in assessing the needs of the community, and in identifying,
implementing, and sustaining economic development projects related to tourism,
industry, agriculture, and other sectors. Importantly, use of the
MGIS will
enable decision-makers to promote transparency and accountability in the
appraisal and collection of taxes and fees, ensuring that, for example, outdoor
advertising licenses and construction permits are issued appropriately
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The Municipal Revenue System
(MRS) is a
flexible application that enables municipalities to effectively and efficiently
manage their financial resources. In response to a need to redesign
complicated, imprecise, and inappropriate administrative procedures, the system
was developed to standardize, according to the prevailing law, the management
of municipal revenue assessment and collection. Utilizing the system, municipal
staff and track all payments and financial transactions, manage the taxpayer
and real estate databases, collect fees on an installment basis, and generate
statistical reports by area for use in planning. Correct legal procedures can
be followed in the tax collection process and unauthorized or unlicensed
activities can be identified using the system.
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The National Budget and Analysis System provides
the Lebanese Parliament with the ability to review previous budget expenditures
and to produce statistical and comparative reports using the proposed budget
and those of previous years. In the past, parliamentarians struggled to obtain
the necessary financial information from the executive branch of the government
in order to fulfill their oversight responsibilities and to debate, amend and
approve a budget that meets constituent needs and demands. MPs lacked the tools
to both gather the necessary information and to properly utilize it in
exercising these functions. The system is compatible with the budget system
utilized by the Ministry of Finance (MOF). Information, including the
government's proposed budget, is received electronically from the MOF.
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The
Personnel Management System (PMS)
is a modern tool for managing the human resources of the three government
sectors: government agencies (ministries and public administration), public
institutions, and major municipalities. Prior to the assistance program,
personnel records were managed manually with each government agency or
institution maintaining its own files. In addition to the lack of control
within each specific government body, comprehensive information necessary for
decision-making and planning was not available, and reports that were prepared
often took weeks to produce.
Detailed and accurate information for each civil servant can now be maintained
by the Civil Service Board, and harmonized with that of other government
agencies utilizing the system including the Court of Audit and the Central
Inspection Board. In addition to these oversight agencies, the system has also
been installed at the Ministry of Foreign Affairs and Emigrants and in the
Beirut and Tripoli municipalities. It is scheduled to be implemented in
approximately 80 additional municipalities.
A Payroll System that is directly linked to the PMS has also been developed.
All information impacting the determination of payroll is registered in the
PMS, with changes to any of those files automatically reflected in the payroll
files without multiple updates being required. In addition to the increased
internal control and efficiency as a result of the assistance efforts, accurate
information is now more widely available for decision-makers to use in
formulating public policy. In the Lebanese Parliament and in the municipality
of Jounieh, the Personnel Management System is being utilized with a
specialized payroll system component that allows the records to be maintained
separately from those of the Civil Service Board.
The Pre-Auditing System was developed
for the Court of Audit (COA)
to enable judges to search current and archived
cases according to a number of different criteria including type of contract,
price, contractor, or item being purchased. Users are able to perform
comparative analyses of similar contracts and generate reports to be used in
the evaluation process. In addition to enhancing the control and auditing
capabilities of the agency, internal reporting abilities have been strengthened
with performance reports and information for the COA annual report now readily
available.The
Union Financial System
(UFS) is a comprehensive system
developed for municipal unions for use in budget preparation
and execution as well as accounting. A unified and
customized system, it enables officials and employees to
efficiently manage the financial work of the union and
provides timely information for use in reporting and
planning. Separate versions of the system have been
developed for unions subject to the General Accounting Law
and for those subject to Decree 5595.
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